Search and Replace, this works on the checked subscriptions, not the highlighted subscription

 

 

It helps if you group subscriptions or filter subscriptions to aid the subscription selection process.

 

 

There are 2 options here

 

1. Search for reports containing specific parameters

2. Search and Replace/Add/Delete/Overwrite. Find and replace an parameter item

 

 

The replace options clean up email addresses replacing comma with semicolon and remove duplicate email addresses.

 

 

 

 

 

This is used to search or search/replace delivery parameters.

 

Email is a special case where it expands out every email address allowing search and replace to apply to each email address.

 

 

1. Search

Finding reports with specific configuration parameters.

 

 

Examples of using the search options

 

Equals

 

this is an exact match search

 

eg search for filename  sales.xls this will find SALES.XLS (if the case insensitive search option is checked)

 

search subscription TO:      ian@Acompany.com;fred@Acompany.com  searching for fred@Acompany.com will find this as it expands out the email addresses.

 

 

Begins with

 

Find items beginning with the find value.

 

eg. search for filename sal   this will find SALES.XLS (if the case insensitive search option is checked)

 

search subscription TO:      ian@Acompany.com;fred@Acompany.com  searching for Fred will find this as it expands out the email addresses.

 

 

Ends with

 

Find items ending with the find value.

 

eg. search for filename  xls   this will find SALES.XLS (if the case insensitive search option is checked)

 

search subscription TO:      ian@Acompany.com;fred@Acompany.com  searching for @Acompany.com will find this as it expands out the email addresses.

 

 

 

Contains

 

Find items beginning with the find value.

 

eg. search for filename  ales   this will find SALES.XLS (if the case insensitive search option is checked)

 

search subscription TO:      ian@Acompany.com;fred@Acompany.com  searching for Acompany will find this as it expands out the email addresses.

 

 

 

 

2. Search Replace

 

example to replace an email address-

 

 You have  subscription TO:      ian@Acompany.com;fred@Acompany.com  and want to replace ian@Acompany.com to bill@Acompany.com

 

 set the find type        Equals

 set find to        ian@Acompany.com

 set replace to        bill@ACompany.com

 

 the result is: bill@Acompany.com;fred@Acompany.com  

 

 

 

 

 

 

example to replace an email domain-

 

Your company has just been re-branded from Acompany to aNewCompany all your email addresses should be changed from @aCompany.com to @aNewCompany.com

 

 Set the find type Ends with

 set find to        @Acompany.com

 set replace to        @ANewCompany.com

 

 

 

 

 

 

Add

 

This option is only available to email TO,CC,BCC

 

Example 1: you have a user (email address aUser@Acompany.com) who is subscribed to some reports and not others. You want to make sure they are subscribed to all reports and ensure the email address is not duplicated in the subscription

 

Set the find type Ignore Search

 set find to        -

 set add to        aUser@Acompany.com

 

 

 

Example 2: you have a user (aNewUser@acompany.com) who needs to be subscribed to the same reports as a current user (current users email: currentUser@yourcompany.com). You want to make sure they are subscribed to all reports and ensure the email address is not duplicated in the subscription

 

 

 Set the find type equals

 set find to        currentUser@yourcompany.com

 set add to        aNewUser@acompany.com

 

 

Delete

 

 This option is only available to email TO,CC,BCC

 

 

 

Overwrite

 Ignore search options, just replace on checked subscriptions.